How to Write a Resignation Letter When Quitting a Job

You don’t want to leave a company on a sour note. That’s why writing a thoughtful resignation letter is wise. It’s a chance to professionally and respectfully communicate your decision to leave and to express your gratitude for the opportunity to work with the company.

Writing a resignation letter can be intimidating, but it is an important step in the process of leaving a job. Here are some tips for writing the perfect resignation letter.

Start with a professional greeting: Begin your resignation letter with a formal greeting, such as “Dear [Employer’s name]” or “To [Employer’s name].”

State your intention to resign: Clearly and concisely state your intention to resign from your current position. Be sure to include the date that your resignation will be effective.

Explain your reason for leaving: While you are not required to provide a reason for your resignation, it is often helpful to do so. You may want to explain that you have accepted a new position or that you are moving on to a new opportunity. If you are comfortable, you can also share positive experiences and highlights from your time with the company.

Express your gratitude: Take the opportunity to express your gratitude for the opportunity to work with the company. Thank your employer and colleagues for the support and guidance they have provided.

Offer to help with the transition: It is common to offer to help with the transition process, particularly if you are leaving on good terms. You might offer to assist with training a replacement or provide any necessary information to ensure a smooth transition.

Close with a professional closing: End your resignation letter with a professional closing, such as “Sincerely” or “Best regards,” and your signature.

Proofread: Make sure to proofread your resignation letter for spelling and grammar errors. It’s important to present a professional image, and even small mistakes can be perceived as unprofessional.

Here is an example:

Dear [Employer’s name],

I am writing to let you know that I will be resigning from my position as [Position] at [Company]. My last day of work will be [Date].

I am grateful for the opportunity to have worked with such a talented and dedicated team. I have learned a lot during my time with the company and have enjoyed being a part of the team.

I am resigning to accept a new opportunity, but I will always look back on my time at [Company] with fond memories. I am committed to ensuring a smooth transition and am happy to assist with training a replacement or providing any necessary information.

Thank you for the support and guidance you have provided during my time with the company. I will always be grateful for the opportunity to work with such a great team.

Sincerely,
[Your Name]