“I do love email. Wherever possible I try to communicate asynchronously. I’m really good at email,” says Elon Musk.
Start with a strong subject line: The subject line is the first thing the recipient will see, so it’s important to make it compelling and relevant. Use actionable language and make it clear why the recipient should open the email.
Use a clear and concise structure: Organize your email into clear sections, with subheadings if necessary, to make it easy for the recipient to scan and understand the main points.
Use bullet points or numbered lists: These formatting options can help you present information in a clear and concise way.
Use formatting options: Use formatting options like bold, italics, and underlining to highlight important points and make the email easier to read.
Use a professional and respectful tone: Even if the email is casual or conversational, be sure to maintain a professional and respectful tone.
Get to the point: Don’t waste the recipient’s time by rambling or including unnecessary information. Be clear and concise in your communication.
Use active voice: In active voice, the subject of the sentence is performing the action. This can make your writing more concise and direct. For example, “The project was completed by the team” can be rewritten as “The team completed the project.”
Avoid using filler words and phrases: Words like “very,” “really,” and “quite” don’t add any meaning to your sentences and can make your writing less concise. Phrases like “in terms of” and “as regards to” can also be replaced with more straightforward alternatives like “about” or “regarding.”
Use contractions: Contractions like “don’t,” “can’t,” and “won’t” can help you write shorter, more conversational emails.
Include a call to action: Make it clear what you want the recipient to do next (e.g., schedule a call, provide some information, etc.).
By following these tips, you can write compelling business emails that are clear, easy to read, and effective in achieving your desired outcome.
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